Posted 2 months ago

Job Description

Knowledge: Diploma/Degree qualifications preferred.
Experience: Minimum of 5 – 7 years of experience in an administrative role. Additional advantage will be office administrative experience within the oil & gas industry
Skills: Intermediate Microsoft Office skills (Word, Excel, Outlook, Power point). Great written and verbal communication skills in English


Front Desk Duties
 Manage visitors and answering queries
 Ensure every visitor is given the approved HSSE briefing
 Receives and screens incoming calls.
 Manage and distribute incoming and outgoing mails and parcels.
 Arrange for courier services.
 To ensure that the front desk is manned from 8-6 daily.
 To ensure office reception area is always neat and tidy.


 Meeting room bookings
 Arrange refreshment for meeting

Ensuring employee contact detail in up-to-date in Shared Folder and MAKMAN.
 New employee on boarding process: office access, tower pass, cubicle arrangement etc.
 To manage business cards request according to procedure.
 Receiving and Tracking Office Admin Invoices accordingly
 Manage bi-weekly stock check and replenishing of Pantry items
 Manage bi-weekly stock check and replenishing of Stationery items
 To prepare report for utilities, stationery, pantry, copier machine usage and expenditure.
 To liaise with building management (KLCCUH) on matters pertaining office maintenance.
 Inspect and maintain office facilities such as replacement of light bulbs, pest control services, cleaning schedule, non M&E support etc.
 To maintain an up-to-date list of floor occupancy and be ready for building evacuation exercise
 Contribute ideas and works towards Happiness Initiative programmes.
 To practise and impose all HSSE regulation.
Travel Desk
 To assist Travel Desk with travel arrangements for employees (Domestic only)
 To ensure that travellers supporting documents are completed and approvals are obtained prior to travel date – Travel Request Form (TRF) via Oracle or manual form when required, Cost Time Request and/or special arrangements from Management
 To ensure the arrangements are aligned with Travel Policy
Filing Management for Office Admin
 Assist to manage the document management systems for the department and ensure documents filing follow a system that ensures easy / accessible retrieval maintaining strict confidentiality. Maintains a corresponding electronic filing system
To ensure all correspondence are shared with Executive Assistant to be saved in Management Safe


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